Auto Waitlist helps fill open spots automatically when an event is full and someone checks OUT.
Step 1: Open Auto Waitlist settings
Open your team in BenchApp.
Go to Team Settings.
Open Events.
Find the Auto Waitlist setting in the Waitlist section.
Step 2: Choose how Auto Waitlist should work
Turn off Auto Waitlist: team managers manually invite or move players from the waitlist.
Automatically accept players from top of waitlist: BenchApp checks in the next eligible player when a spot opens. Rostered players are picked before spares.
Invite all waitlisted players; first to accept is checked in: BenchApp invites everyone on the waitlist. The first player to accept gets the open spot.
👑 This feature requires BenchApp PRO.
Step 3: Make sure the event can fill up
Auto Waitlist only runs after an event reaches its maximum player or goalie limit. You can set default maximums in Team Settings → Events, or adjust the limit on an individual event.
Step 4: Let BenchApp fill the open spot
When the event is full and someone checks OUT, BenchApp uses your Auto Waitlist setting to decide what happens next.
Tip: Use automatic acceptance when you want the waitlist order to decide who gets the spot. Use first-to-accept when you want the fastest available player to take it.